Use Case: Reducing Project Risk with Praura Collaboration

Problem:

In today’s business environment outsourcing has become the norm. It seems that even small businesses recognize the value in hiring experts to accomplish specific business objectives that are not part of their core operations. The problem is, with all the players on the average project team it is impossible to keep everyone informed at an appropriate level. This is especially true since one project is never the only thing on anyone’s plate anymore. Worse, miscommunications and the absence of a centralized library for each project initiative can dilute corporate memory and increase the risk that a project will take longer to complete, increasing costs exponentially.

Solution:

By leveraging the collaborative features of Praura, a project team can maintain separate files in a centralized library for each project initiative and separate sites to share documents with each client. This creates an entirely transparent project environment and reduces risk not only for the client and project sponsor but for the vendors and sub0contracots too. Announcements for key milestones and project happenings are pushed out to all team members. All documents are centralized in a searchable library and document versions can be tightly controlled as they are updated by the various parties. Tasks can be assigned and tracked easily. Links to test sites can be actively managed. A master project calendar can be managed to keep everyone on the same page and informed of key events. The result is a project that is managed more tightly with a greater chance of staying on budget and achieving all project objectives.

Benefit Breakdown:

• Manage documents in a centralized library
• Document library supports robust searching and version control
• Push project announcements out to all team members
• Assign and track project tasks
• Manage multiple project across several teams in a secure manner
• Maintain project level calendars that are fully integrated with Microsoft Office